How to Design Order and Distribute Family Reunion T Shirts

Taking in family reunion t-shirt orders, organizing shirts and distributing them can easily take several days if not weeks to accomplish. Don't underestimate the time involved in gathering individual orders. The following will take your through the process step by step.

1. Decide where you are going to order your t-shirts from and determine the cost per shirt. Ordering t-shirts for your family reunion from a wholesaler will save you lots of money.
2. Create t-shirt order forms for your family. The forms should include t-shirt sizes (both youth and adult), payment information and a section to suggest the theme and color of the shirts.
3. Send the forms to your family 10-12 months in advance, and request that they be returned within 3 months.
4. Insure orders get back to you in time by sending out reminders or discussing the orders at other family gatherings.
5. Record the orders you receive on a "T-shirt Roster" using an excel spreadsheet or another form of table, making sure to keep track of sizes and payments.
6. Using the family's suggestions, determine the theme and color for the shirts.
7. Enlist a creative family member to design a graphic/logo to express the spirit of the occasion.
8. Place your t-shirt order at least 6 months in advance.
9. Purchase bags to put the shirts in for distribution.
10. Print labels for the bags from the "T-shirt Roster."
11. Organize the shirts when you receive them by bagging and labeling.
12. Send the shirts to your family members or distribute them at the reunion.

• Delegate dues collection to trustworthy, energetic and hard working family members.
• If mailing the shirts, be sure to organize by household so you only send one package per household.
• Getting Wholesale T-shirts will give you more options of t-shirts to buy at a cheaper price.

• Don't procrastinate. Give yourself plenty of time to take in orders, order shirts and distribute them.
• Don't forget to add shipping and distribution fees to T-shirt cost.

• Family Reunion T-shirt Roster
• List of names and addresses of household and each members
• Age and size of each reunion attendee
• T-shirt order form with cost of shirts per size including shipping
• Transparent plastic bags
• Tape
• Paper for printing T-shirt Roster
• Spreadsheet program